Voorhees Chapel Policies and Procedures

 

General Building Policy

 

The throwing of rice, bird seed, or flower petals or the use of helium balloons is PROHIBITED.

Food and/or beverages are NOT PERMITTED in Voorhees Chapel.

University departments/Clients are responsible for ensuring that the reserved space is used according to the purpose it was reserved.

The chapel is not to be used for unauthorized meeting space.

Douglass Residential College assumes no responsibility for equipment used at events supplied by an outside vendor.

Do not prop any doors or leave windows open

No smoking is allowed inside the building or directly outside (steps of chapel)

No pets of any kind are allowed in the chapel with the exception of service dogs.

University Departments/Clients will be responsible for all building equipment (i.e. tables, chairs, stage, Audio Visual, etc.) and will be held liable for the equipment if lost, stolen, damaged or misplaced.

The Sponsoring Organization/Department or Client will waive any claims against Rutgers University Student/Douglass Residential College for damages, theft or loss of property.

At the conclusion of all events, it is the responsibility of the University Department/Client to remove anything including decorations, paper or other material used during the event.

Items cannot be nailed, tacked, stapled, glued, taped or otherwise fastened to ceilings, walls, windows, columns, painted surfaces, and doorways.

No portable air-conditioning units or additional fans are permitted in the chapel.

 

Wedding Reservations

Weddings are scheduled for 3-hour slots. Rehearsals are scheduled in the evening Monday to Friday in two-hour slots after 5:00 p.m.

It is essential that all events located in Voorhees Chapel start on time so as not to impact the schedule of other events. Time is short between scheduled weddings and events. The Chapel opens one hour before the ceremony and locks one hour following the ceremony. The Chapel area must be cleared for the next event. If extra time is needed, arrangements must be made in advance and an additional fee is charged.

Please note, there is NO AIR CONDITIONING in the Chapel and this is an important issue to consider when scheduling a summertime wedding ceremony. No portable air-conditioning units or additional fans are permitted in the chapel.

 

Parking

Guests must park behind the Douglass Student Center in the Parking Deck and adjacent Parking Lot 70 on Lipman Drive. Limited parking is available in the circle in front of Voorhees Chapel and lot adjacent to the chapel after 5:00 p.m.

 

Music

The organ in the Chapel is owned by Douglass Residential College and can be used for a rental fee of $125.00. There is a separate contract for organ usage which you must obtain from us.

The price of renting the organ does not include the organist. Clients must schedule and contract with Dr. Barbara Thomson, the Voorhees Chapel organist at (908) 918-1541 or via email at Bctbct@aol.com, or contact the Douglass Residential College at (848)932-3048.

The piano in the Chapel is owned by Douglass Residential College and can be used for a rental fee of $100.00. There is a separate contract for the organ usage which you must obtain from us. The price of renting the piano does not include musician fees. Clients may wish to contact Greg Mueller at the Rutgers Concert Bureau at 848-932-1780 or via email at gmueller@masongross.rutgers.edu to secure the services of a Rutgers Concert Bureau musician.

 

Sound

The sound system in Voorhees Chapel allows for a podium microphone, two wireless microphones as well as AUX cable sound capability. Clients may bring outside systems.

 

Additional Equipment

Clients may also request the following:

  • Wicker chairs
  • Music stands (3)
  • Easel (1)
  • Table (Rectangular 5’x3’)

 

Candelabras

Candelabras are included in the wedding rental fee. Clients must provide tapered dripless candles 12" high and are responsible for the repairing and/or replacing of any items including carpet and furniture damaged by candles or candelabras or damage to candelabras.

 

Flowers

Clients may arrange for a florist to decorate the Chapel, but the florist cannot deliver until one half hour before the ceremony. The florist should supply all flower containers and pedestals. All flowers and decorations must be removed following the ceremony.