Ludwig Global Learning Center Policies and Procedures


The following document provides guidance for those wishing to utilize space in the Ludwig Global Learning Center beginning the 2016-2017 academic year. Please note that these policies are subject to change. Failure to comply with reservation policies may result in loss of access to the space.


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Making Reservations

External Clients: Non-University Affiliates & Rutgers University Alumni; To make reservations for the Ludwig Global Learning Center, please fill out the online form, available HERE. Reservations are confirmed only upon receipt of payment.

Internal Form: Student Organization, DRC & University Departments; available HERE.

Contract Form: Available HERE.

Prices: Prices are subject to change. View room rental and equipment rental HERE.

Floor Plan: View floor plan and room locations HERE.

Room Reservation Packages are available on request, please contact: for quotations.

Preferred payment method. (RIAS, Check, money order) . Made payable to:

Douglass Residential College

Rutgers, The State University of New Jersey

Attn: Sylvia Hove

125 George Street

New Brunswick, NJ 08901



The client is responsible for making the necessary catering arrangements with Rutgers University Catering 848-932-1930 you can contact Heather Scarola email: or Susan Caputo email: to make your arrangements.



Changes to an event may be requested up to 1 week prior to event as long as this is feasible, do not interfere with other programs booked in the building and are safe.


Cancellation/No Shows 

The Ludwig Global Learning Center is in high demand for meetings, retreats, conferences, seminars and other events. Space is limited. Late cancellations prevent University departments or student organizations from making use of space. A cancellation fee, therefore will be assessed for space not cancelled in a reasonable amount of time to allow for rebooking of the space. The cancellation fee is scheduled as follows:

Thirty-one days or more Full refund

Thirty days or less 50% cancellation fee

Five days or less - No refund

No Shows - No refund



Sylvia Hove

Phone: 848-932-3055